Agree a Montpellier meeting point you can find

Ask the desk to confirm an agreed public pickup point and its name as written on the signs. A meeting point should say which building or level you mean and which side of the doors or street to use. A general map pin may be useful for orientation but can be ambiguous under a canopy or above another floor. Share the final wording with the entire party, especially anyone arriving without a mobile connection.

Start the instructions from a point you know you will pass, such as the baggage exit or the train platform. Check the official venue map for changes before travel. At Saint-Roch, use the name of the agreed street-level exit and ask for a step-free route if relevant. At the airport, keep the meeting instructions separate from information about baggage claim so a traveller can quickly find the part they need.

For a Montpellier city-centre address, ask the property to identify the side where a vehicle can safely stop. An entrance facing a tram alignment or pedestrian street can call for a different unloading point. If you have long cases, a buggy or mobility equipment, check what the walk between the vehicle point and the entrance involves. Send a pin and written street address together if the two entrances are easy to confuse.

Choose one person to coordinate changes and keep their number reachable after arrival. If signage or access makes the agreed point unusable, state exactly where the group is waiting before anybody moves. Have the organiser share the revised point with people in the party. Keep your enquiry thread or trip confirmation available so you can check the details without searching through several unrelated group chats.